Get Down Memphis

Architectural Services for 114 N. Main Building (Tower Renovation)

Full RFQ with EBO Overview

I. Introduction:

The Center City Development Corporation (CCDC), owner of the historic building at 114 N. Main Street and affiliate of the Downtown Memphis Commission (DMC), is seeking a qualified and licensed architect to prepare construction documents, solicit bids from general contractors, and manage construction to renovate the vacant tower portion of 114 N. Main St.

The CCDC renovated the first floor and mezzanine of the building in 1997 as offices for the Center City Commission with the intention of a future Phase II renovation of the tower. It is contemplated that floors 3-7 (approximately 8,528 sq. ft.) will be renovated for use as leasable office space directly accessible from the Adams Avenue entrance.
The DMC and CCDC proposes to retain a highly qualified firm to act as the architect throughout design, construction documents, bidding, construction administration, and closeout of the project. The DMC and CCDC has a preference to hire an architect with demonstrated experience in the design and renovation of historic buildings and comparable projects. A Building Renovation Committee has been formed to evaluate the RFQ responses and guide the process.
The DMC and CCDC reserve the right to reject any or all submissions and to accept the firm who the DMC and CCDC determines to be most qualified.

II. Scope:
The selected architect will be required to perform all architectural and engineering services for design, construction documents, cost estimation & bidding, construction administration, and project closeout. Upon the initial selection based upon qualifications, a contract will be negotiated to include a more detailed Scope of Work, fees, and phases of the work.

The selected architect will be required to retain and be responsible for all necessary engineering disciplines such as mechanical, electrical, plumbing, fire protection, civil engineering, and structural engineering as appropriate for the Scope of Work negotiated. The architect is required to identify and select the appropriate sub-consultants; however, the DMC and CCDC reserve the right to approve proposed sub-consultants. In addition, the selected architect must demonstrate compliance with the DMC’s Equal Business Opportunity (EBO) Program.

III. Equal Business Opportunity (EBO) Program:
Increasing opportunities for minority and women-owned businesses (MWBEs) in the development industry is a high priority for the DMC. As such, The DMC’s EBO Program requires a proactive approach to ensure that minority and/or women-owned businesses are provided a fair opportunity to bid on all contracting and sub-contracting opportunities associated with the design and construction work. See the attached document titled Equal Business Opportunity (EBO) Program Overview for more information.

IV. Evaluation Criteria:
The following criteria will be used to evaluate responses to this RFQ:

A. Firm Qualifications
- Qualifications of firm and key personnel assigned to this project.

B. Experience
- Relevant experience, including historic renovation and adaptive reuse projects.

C. Available Resources to Complete Project
- Availability of the firm to complete the project in a timely manner.

D. References
- Client references for relevant projects.

E. EBO Program
- Firm demonstrates commitment to the DMC’s EBO program requirements.

V. Submission Requirements:
Please prepare a response that includes the following required information:
A. Firm Background
1. Cover letter explaining your interest in the project.
2. General overview of firm, total personnel, and names of licensed professionals.

B. Experience
1. List and describe relevant project experience for historic renovation and/or adaptive reuse projects similar to the 114 N. Main renovation.
2. List and describe any other experience working in Downtown Memphis.
3. Include client references for a minimum of three (3) relevant projects.

C. Project Team
1. CV of project manager and other key staff assigned to the project.
2. Please indicate the availability of each staff member assigned to the project.
3. List consultants, if any, to be included as part of the project team.

D. EBO Program
1. Indicate whether your firm is certified as a MWBE.
2. Please indicate if you plan to sub-contract any portion of the design or engineering professional services. If so, please outline your approach for meeting the EBO program requirements.
3. Please describe your experience meeting or exceeding the goals of the DMC’s EBO program, and/or similar programs.

E. Fee Structure
1. Please describe your typical approach to setting a fee for a historic renovation project of this size.

All proposals must be submitted no later than Friday, November 8, 2019, at 4:00 PM. Four (4) printed copies of each proposal must be submitted to:
Downtown Memphis Commission
114 N. Main Street
Memphis, TN 38103
ATTN: Mr. Brett Roler, Vice President of Planning and Development
In addition, please send an electronic copy of the proposal as a PDF via email to roler [at] downtownmemphis [dot] com

VI. Timeline:
Although subject to change based on organizational priorities and funding availability, the following timeline outlines the next steps and milestone for this project.
RFQ Published
October 14, 2019

Optional Building Tour* of 114 N. Main St.
October 21, 2019; Appointments from 9:00 AM – 5:00 PM

Deadline to submit RFQ Response
November 8, 2019 at 4:00 PM

Selection Committee Interviews (if needed)
November 18 – 22, 2019

Target for selecting Architect
December 2019

Target for construction documents & bidding complete; Presentation to Committee & Boards
Q2. 2020

*An optional building tour will be available to firms interesting in submitting a response to this RFQ. Tours will be held on Monday, October 21, 2019. A limited number of appointments are available between the hours of 9:00 AM – 5:00 PM. Please contact Brett Roler at roler [at] downtownmemphis [dot] com to schedule an appointment.

VII. Questions? Contact:
Brett Roler, Vice President of Planning & Development
roler [at] downtownmemphis [dot] com

Full RFQ with EBO Overview